Challenges

Visitor & Meeting Management Solution

An end-to-end digital visitor and meeting management solution for government offices with following key features:

  • Pre-booking of visitors, customized check-in workflows, customized visitor badges, capturing digital signatures, notifications to both hosts and attendees and ability to integrate with third party applications
  • The solution should capture photos of visitors and must recognize/ register repeat visitors
  • Maintaining logbooks and presenting meaningful analytics
  • There should be no limitation on number of visitors/ data to be captured
  • The solution must have capability to organize meetings, notify attendees, integrate with other meeting platforms (Google, MS Outlook/ Teams, etc.)
  • The solution should have automated standard meeting protocols such as notification of agenda, minutes of meeting, follow-up on action items, assignment of tasks, alignment of back-to-back meetings (factoring in transit times, etc.)
  • Should have the ability to exchange/ share files and documents of any format
  • The solution should be device agnostic and must have mobile application for both iOS and Android
  • All data should be stored and transmitted only through State Data Centre (appropriate approvals and support shall be provided by DoIT&C)
Visitor & Meeting Management Solution
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